Procurement Policies and
Procedures Manuals

The purpose of Procurement Policies and Procedures Manuals is to facilitate the implementation and use of applicable procedures by all members of an organization involved in procurement activities. The manuals should reflect the intent of applicable laws, statutes and good business practices during the entire procurement process.

The importance of the procurement function to the overall success of the organization cannot be overemphasized. Obtaining goods and services through prudent procurement practices adds to the success of an organization by ensuring quality products at competitive prices.

An effective manual provides buyers with guidelines pertaining to their authority and responsibilities regarding the solicitation, receipt, and evaluation of proposals, as well as the subsequent award and administration of the resulting procurement agreements. The manual should also specify responsibilities of other non-procurement personnel regarding procedural requirements and the fundamental principles of the procurement process.

C. A. Services has developed general policy and procedural outlines that include generally accepted good business practices. After meeting with client management to identify specific objectives and reviewing existing policies and procedures, a fully comprehensive manual can be customized to convey the unique requirements of the organization.

Drafts of the manuals and procedures are submitted to the client for review and comment during the development cycle. Once completed and accepted, all documents are provided in both electronic and hardcopy form so that future revisions can be made and distributed by internal personnel.